We are looking for you
The Manager – Registrar & Transfer Agent is responsible - in a general way - for dealing with all aspects related to transfer agency with focus on the alternative funds industry including the coordination and follow up.
The Manager – Registrar & Transfer Agent must have a broad range of knowledge of the funds industry.
Your responsibilities
- Ensure adherence to all established procedures and controls as well as to all specificities linked to dedicated clients;
- Establish and develop relationships with the customers and their shareholders and handle their queries;
- Treat multiple demands from external parties and/or the management reports;
- Oversight of Subscriptions, Redemptions, Transfers, Capital Calls and Distributions, including communication to investors;
- Follow up on payments made and received;
- Participate in periodical Audit/Depositary reviews relating to registrar & transfer agency (“TA”) matters;
- Act with a client orientation behaviour, manage operational aspects, legal obligations, and client delivery expectations;
- Overseeing regulatory requirements, ensuring that TA activity is carried out within the regulatory requirement scope of the CSSF;
- Be involved into the client meetings for TA operational aspects and in internal projects focusing on the development of the TA database;
- Respond to client queries regarding operational matters;
- Maintain the database of investors and the share-/unitholder registers and process investors transactions such as subscriptions/commitments, capital calls, redemptions, transfers, distributions/dividends as well as the corresponding reconciliations.
- Perform subscription charges, equalization fees and catch-up calculations as well as multi-series handling.
- Supervision and performance of the maintenance, regular update and quality control of the TA database;
- Leading direct reports and provide trainings and ensuring on-going development of the team;
- Managing resources within the team, promoting efficiency and best practices;
- Ad-hoc tasks as required.
Your profile
- Minimum of 5 years’ experience in the Registrar and Transfer Agent area;
- Previous experience in managing a team isan asset;
- Mandatory : In-depth knowledge of alternative investment funds in Luxembourg (PE, RE, debt funds...) and related specific transaction types: Capital calls, Equalisations, Catch-up processes, Contributions in kind ...
- Relevant university education, preferably in business studies, economics or finance;
- Fluency in English. Any additional language will be considered as an asset;
- Strong analytical and problem-solving skills;
- Ability to drive automation and technological solutions across the team;
- Strong understanding of operational risks and related controls, audit and internal control frameworks;
- Well organized with strong administrative skills, flexible and self-motivated;
- Demonstrable experience of working accurately and with attention to detail;
- Strong business ethics, eye for details, analytical and problem-solving skills;
- Proficient in Microsoft Office Suite applications;
- Experience with automated TA systems and investor(s) platforms.
We can offer you
- Unlimited employment contract with flexible working hours/ good work life balance;
- Competitive salary package;
- Annual leave above statutory minimum;
- Space for individual responsibility and initiative;
- Regular, individually tailored opportunities for continuing professional development;
- Diverse working environment in a central location;
- Friendly and dynamic team with flat hierarchies and a family-like atmosphere;
- Attractive social benefits: lunch vouchers, pension plan, sports allowance & referral program;
- Variety of team events.
About PANDOO
PANDOO Administration is an independent, CSSF regulated, Luxembourg based service company which offers high-end Luxembourg company domiciliation and fund administration services.
Would you like to be a part of us?
If you are interested, please send us your application.
Apply now
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